What should I do before screening my Microsoft Teams account?
Go online in the organizationBefore using Microsoft Teams, an important but often overlooked preparation is account screening. You may think that you can just import all the email accounts you have into the system, but the reality is that unfiltered accounts can cause confusion, interference, and even security risks.
Especially when you have hundreds or thousands of account lists at hand, who are the real users? which ones are registeredTeams? Which ones can't be logged in at all? Without understanding these issues, importing the system will only cause more trouble.
Let’s talk about this article: In the formal screeningWhat should you do before opening a Microsoft Teams account?
1. Clear screening goals: What kind of accounts do you want to keep?
Before starting to screen, the first step is not to import the file, but to figure out"Who do you want to screen out?" Different usage scenarios have completely different requirements for accounts.
for example:
lIf you are working together for unified collaboration, then only keepCompany email+Activate useAccounts are more efficient;
lIf it is for business development or marketing docking, you may also need to identify whether the accountRecently active;
lIf it is used to assign employee permissions, the key point is whether the accountBelong to the correct organizational unit.
To put it simply, before screening numbers, first figure out what you want"What are you using these accounts for?" will determine the next dimension of screening.
2. Organize original account data: the cleaner it is, the more accurate the screening will be.
The account data obtained by many companies is messy, such as:
lThe email format is not uniform, and some also include mobile phone numbers or user nicknames;
lThe same person's name corresponds to multiple email addresses;
lThere are problems such as duplication, gaps, garbled characters, etc.;
lIt is not clear which one is the main account, which one is the sub-account or the historical account.
In this case, it is recommended to perform a basic cleaning first and organize the data into a structured list. For example:
lUser email (uniformly lowercase, standard format)
lName (to avoid confusion with the same name)
lDepartment or geography (if any)
lAccount source (whether exported from the intranet system)
lRegistration status (e.g. unknown, known, activated)
Although this sorting work is boring, it determines whether you can use the screening tool efficiently in the future.
3. Check the account registration status: Is itTeams user?
This is the most critical step in screening——Determine whether the account is registered and available. Many companies think that the company email address they have is equal to"It works", but actually:
lSome emails are not registered at allMicrosoft 365, naturally cannot enter Teams;
lAlthough some emails are registered, they have never been logged in;
lThere are also some accounts that have been temporarily assigned or have been cancelled."Zombie accounts".
At this time, you can use tools like Digital Planet to check account status in batches:
lYes or noRegistered user of Microsoft Teams?
lHas it been activated and has a login record?
lIs the usage environment safe (for example, do you use a real machine to log in)?
In this way, you can filter out hundreds or thousands of accounts"It really works."
4. Identify account ownership and activity: determine real users
In addition to looking at the registration status, what’s more important is what’s behind the account."Is he a human being":
lSome accounts are robot accounts and are only used for system notifications;
lSome accounts are registered but never used;
lSome accounts have not been maintained for a long time and have long been left in the cold corner.
If you import these accounts, it will cause communication obstruction, mistaken reminders, and waste of resources.
Therefore, determine the account ownership (whether it is an employee, supplier, or partner) and activity level (recentlyWhether there is a usage record within 30 days) is very necessary. In particular, avoid:
lZombie account (discard after registration)
lTest account (generated by virtual mailbox)
lAbnormal accounts (accounts flowing in from third parties or historical projects)
The Digital Planet platform can help identify these"Suspicious accounts" make your imported data cleaner.
5. Set a classification import strategy: Efficiency cannot be achieved only by importing it in one go
Screening accounts is not a one-and-done deal. Recommended settings"Batch import" strategy:
lfirst batch:100% confirmed registered and active core users to ensure stable initial operation of the platform;
lsecond batch: Accounts that are registered but have moderate activity can be supplemented and imported according to the actual progress;
lThe third batch: The account status is unknown and needs to be verified separately before being considered for use.
The advantage of importing in batches is that each batch can be tracked for effects and feedback on issues, avoiding system congestion or user trouble caused by one-time explosive import.
6. Create account labels and permission defaults
The filter number is not only for import, but also for subsequent management and grouping.
During the screening stage, you can label the account:
lWhich business line does it belong to?
lIn which region
lFrequency of use
lResponsibility Type (Management/execution layer/technical support)
Through these tags, you canFlexible setting of permissions, groups, and notification policies in Microsoft Teams also lays the foundation for subsequent data tracking and analysis.
7. Use Digital Planet to efficiently complete the pre-screening process
Throughout the account screening process, manual operations are not only time-consuming and labor-intensive, but also error-prone. Use a professional account detection and screening platform——digital planet, which makes everything easier:
lUpload accounts in batches and automatically identify whether they areMicrosoft Teams registered user;
lDetermine account activity status and real machine attributes in real time;
lOutput a structured list with labels and filtering suggestions;
lFree registration will give you free testing quota, suitable for testing;
lSupport and in-houseCRM, OA system synchronization.
This complete set of tools is designed for those who need"Cleaning + hierarchical management" account is designed for large teams and is suitable for collaborative use by HR, IT, and operations departments.
filterA Microsoft Teams account is not superfluous, but a "pre-requisite" for the smooth development of team digital collaboration. Rather than checking for a bunch of "unusable accounts" in the system in the future, it is better to do the screening work before importing.
The quality of data determines the efficiency of collaboration. Screening accurately, guiding steadily, and using it well are theThe correct posture for Teams to go online.
Come to Digital Planet now to experience the efficiency of batch account screening! Register to get free quota and quickly identify whether the account you have is worth importing.
digital planet is a world-leading number screening platform that combinesGlobal mobile phone number segment selection, number generation, deduplication, comparison and other functions . It supports customers worldwide Batch numbers for 236 countries Screening and testing services , currently supports 40+ social and apps like:
The platform has several features includingOpen filtering, active filtering, interactive filtering, gender filtering, avatar filtering, age filtering, online filtering, precise filtering, duration filtering, power-on filtering, empty number filtering, mobile phone device filtering wait.
Platform providesSelf-screening mode, generation screening mode, fine screening mode and customized mode , to meet the needs of different users.
Its advantage lies in integrating major social networking and applications around the world, providing one-stop, real-time and efficient number screening services to help you achieve global digital development.
You can find it on the official channelt.me/xingqiupro Get more information and verify the identity of business personnel through the official website. official business telegram: @xq966
(Warm reminder: When searching for the official customer service number on Telegram, be sure to look for the username. xq966 ), you can also verify it through the official website personnel: https://www.xingqiu.pro/check.html , confirm whether the business contact you is a planet official
数҈字҈星҈球҈͏
