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Have you ever encountered this situation: Team is usingWhen Microsoft Teams collaborates, there are always people who are inactive, do not respond, and even never go online, resulting in group chat information sinking and task collaboration breaking.
What’s even more troublesome is that cleaning these invalid accounts is not easy. On the surface they all"Exist", but you don't know which accounts are "pretending to be asleep" and which ones have long been "dead".
At this time, a more systematic method is needed to identify and eliminateInvalid Microsoft Teams account, not only for a clean and tidy working environment, but also for account security and resource cost control.
So, how to accurately identify these invalid accounts? You can start from the following dimensions.
What is"Invalid account"? Not that it's not that easy to register
Many people think that an invalid account means not registered or activated, which is actually a common misunderstanding. In fact, the following types of accounts can be considered invalid:
lAccounts that have never been logged in: Never used it again after registration;
lInactive Account: Not online for a long time, nor any collaborative behavior;
lUnverified account: Accounts whose email address is not bound and whose mobile phone number is not verified;
lFake account: Register using non-company email address, and your identity cannot be confirmed;
lRisk Account: Frequently replace equipment and abnormal login location;
lRedundant account: Accounts that have not been cancelled after the personnel resignation or project ends.
Not only do they no longer create value, they may also leave permission vulnerabilities, interfere with data statistics, and even be hacked for phishing and internal poisoning.
How to accurately screen outInvalid Microsoft Teams account?
To find these quickly, safely and in batches"Zombie Account", we need to combine the following 5 key judgment criteria:
1. Is the latest active time abnormal?
A typical judgment dimension is"Latest login time". If the account has not been logged in for more than 30 days or even 90 days, it can basically be included in the inactive list.
In addition, if the account is registered for more than half a year but has never logged in, it is more likely to be a test or redundant account.
Platforms such as Digital Planet can provide automated"Active Cycle Detection" generates a frequency score for each account.
2. Whether actual collaborative behavior has occurred
Logging in only does not mean that the account has actual value. If the account has never been:
lSend a message
lJoin any team channel
lReply to a task or participate in a meeting
This shows that it is not involved in real business collaboration.
You can use the interface to count whether the account has content behavior, whether it has joined valid channels within the organization, etc.
3. Is the email or mobile phone number complete and true
Companies usually require a work email or mobile phone number to be bound. If you find an account:
lRandom mailboxes were used (e.g. [email protected])
lNo mobile phone number bound
lThe email format is illegal or temporary email
These are potential"Fake account" or "tool number" should be identified and cleaned.
4. Is there any security problem with logging in to the device?
Beware of the following types of device login behavior:
lUsing anonymous proxy or cloud serverIP;
lSwitch multiple geographical locations in a short time;
lThe fingerprint features of emulator and plug-in software appear.
These devices usually appear in test accounts, swipe accounts or malicious login, and are one of the important features of invalid accounts.
5. Is there a duplicate registration record
Same email/Mobile phone numbers appear repeatedly in multiple accounts, which usually indicates abnormal registration behavior. This type of "catch-up library numbers" is extremely unfriendly to the system.
It should be identified during screeningAccounts in the "Double Data Set" will be filtered out redundant and suspected forgery parts.
Preparation before screening: How to collect the account to be tested?
If you areIT administrator or team leader, the following are the prerequisites for filtering:
1.Export account list:fromMicrosoft Admin Center or HR system exports a complete account list, including fields such as email, registration time, recent login time, etc.
2.Organize batch formats: Convert to standard format (such asCSV), convenient for subsequent upload detection.
3.Supplementary employee status information: If you can obtain information about the employee's current status, department, etc., you can cross-determine whether it is"Actually invalid".
After completing the above preparations, screening can be carried out.
What tools can be used to identify these invalid accounts in batches?
It is almost impossible to judge hundreds or thousands of accounts manually. It is recommended to use it asProfessional platforms like "Digital Planet" complete batch inspection of accounts with one click.
Its supported features include:
lRegistration status verification: whether it is open and passedMicrosoft Teams;
lActivity score: Whether it is not logged in for a long time or has no interactive account;
lEquipment fingerprint recognition: Detect whether it is a simulator or a high-risk device;
lEmail legality detection: identify problems such as temporary mailboxes, duplicate mailboxes;
lData report export: SupportedOutput filter results in Excel or JSON format.
Most importantly, Digital Planet providesFree registration benefits, even if you only screen some accounts, you don’t need to pay for trial, which can greatly reduce the initial testing cost.
After the invalid account is screened, what should I do next?
When you already have a clear mark"Invalid Account List" can be processed as follows:
lPermanent ban or cancellation: For accounts that have resigned and have not been real-named, they can be directly cancelled;
lPermission recovery: For accounts that are not used but are reserved for the time being, reclaim channel and data access rights;
lRe-verified: For accounts that are suspected to be invalid but incomplete, the user is required to complete the binding information or log in and activate it again;
lDown from batches: Avoid kicking out all accounts at once, and can be cleaned in batches according to the severity to reduce business impact.
These can be done throughThe connection method of HR system or AD system is automatically completed.
Whether an enterprise's collaboration platform is easy to use is not just whether there are many functions or interfaces, but whether it is beautiful or not"Clean, streamlined, safe."
SieveAn invalid Microsoft Teams account is the starting point to ensure this.
Instead of waiting for a problem, it is better to spend it nowComplete test every 10 minutes-
Log in to the Digital Planet Platform, upload the account list, filter out invalid accounts with one click, and prevent the risk of blocking cooperation from the source.
Digital Planet: Global Account Compliance Inspection and Screening Expert. Register now and enjoy the free trial limit immediately.
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