How to find out the invalid Microsoft Teams account?
Have you ever encountered this situation: the team is usingWhen collaborating in Microsoft Teams, there are always people who are inactive, unresponsive, or even never online, causing group chat information to sink to the bottom and task collaboration to be disconnected.
What’s even more troublesome is that cleaning up these invalid accounts is not easy. On the surface, they all"Exist", but you don't know which accounts are "pretending to be asleep" and which accounts have been "dead" long ago.
At this time, it is necessary to use a more systematic method to identify and eliminateMicrosoft Teams invalid account, not only for a clean and tidy working environment, but also for account security and resource cost control.
So, how to accurately identify these invalid accounts? You can start from the following dimensions.
what is"Invalid account"? It’s not as simple as not registering
Many people think that an invalid account means it has not been registered or opened. This is actually a common misunderstanding. In fact, the following types of accounts can be considered invalid:
lAccount that has never been logged in: Never used again after registration;
lInactive account: Has not been online for a long time and has no collaborative behavior;
lUnverified account: Accounts with unbound email addresses and unverified mobile phone numbers;
lfake account: If you register using a non-company email address, your identity cannot be confirmed;
lRisk account: Frequent device changes and abnormal login location;
lRedundant account: Accounts that have not been canceled after personnel resigned or the project ended.
Not only do they no longer create value, they may also leave permission loopholes, interfere with data statistics, and even be used by hackers for phishing and internal poisoning.
How to accurately screen outInvalid Microsoft Teams account?
To find these quickly, securely and in bulkFor "zombie accounts", we need to combine the following five key judgment criteria:
1. Is the recent active time abnormal?
A typical judgment dimension is"Last login time". If the account has not been logged in for more than 30 days or even 90 days, it can basically be placed on the inactive list.
In addition, if the account has been registered for more than half a year but has never been logged in, it is more likely to be a test or redundant account.
Platforms such as Digital Planet provide automated"Activity cycle detection" generates a usage frequency score for each account.
2. Whether actual collaboration occurred
Just logging in does not mean that the account has actual value. If the account has never:
lsend message
lJoin any team channel
lReply to a task or participate in a meeting
This shows that it does not participate in real business collaboration.
You can use the interface to count whether the account has generated content behavior, whether it has joined a valid channel in the organization, etc.
3. Is the email address or mobile phone number complete and true?
Companies usually require you to bind your work email or mobile phone number. If an account is found:
lA random email address was used (e.g. [email protected])
lNo mobile phone number bound
lThe email format is invalid or is a temporary email address
These are all potential"Fake accounts" or "tool numbers" should be identified and cleared.
4. Is there any security issue when logging into the device?
You need to be wary of the following types of device login behaviors:
lUse an anonymous proxy or cloud serverIP;
lThe same account can switch multiple geographical locations in a short time;
lFingerprint characteristics of emulators and plug-in software appear.
These devices usually appear in test accounts, account swiping behaviors or malicious logins, and are one of the important characteristics of invalid accounts.
5. Are there duplicate registration records?
same email/Mobile phone numbers appear repeatedly in multiple accounts, which usually indicates abnormal registration behavior. This type of "credential stuffing" is extremely unfriendly to the system.
Screening should identifyThe accounts in the "duplicate data set" are screened out to remove redundant and suspected forgeries.
Preparation before screening: How to collect the accounts to be tested?
if you areAs an IT administrator or team leader, here are the pre-screening steps:
1.Export account list:fromMicrosoft Admin Center or HR system exports a complete account list, including fields such as email address, registration time, and recent login time.
2.Organize batch format: Convert to standard format (such asCSV) to facilitate subsequent uploading and detection.
3.Supplement employee status information: If the employee’s employment status, department and other information can be obtained, it can be cross-judged later to determine whether it is"actually invalid".
After completing the above preparations, screening can be carried out.
What tools can be used to identify these invalid accounts in batches?
It is almost impossible to manually judge hundreds or thousands of accounts. It is recommended to use such asProfessional platforms like "Digital Planet" can complete account batch testing with one click.
Its supported functions include:
lRegistration status verification: whether passedMicrosoft Teams;
lActivity score: Whether the account has not been logged in for a long time or has no interaction;
lDevice fingerprinting: detect whether it is an emulator or a high-risk device;
lMailbox legality detection: identify temporary mailboxes, duplicate mailboxes and other issues;
lData report export: supportedOutput filtering results in Excel or JSON format.
Best of all, Digital Planet offersFree registration benefits, even if you only screen a part of the accounts, there is no need to pay for a trial, which can significantly reduce the initial testing cost.
After the invalid account screening is completed, what is the next step?
When you already have a clearly marked"Invalid account list" can be processed as follows:
lPermanently banned or logged out: Accounts that have resigned and are not real-name accounts can be canceled directly;
lPermission revoked: Recover channel and data access rights for accounts that are temporarily unused but retained;
lRequest for re-verification: For accounts that are suspected to be invalid but have incomplete information, users are required to complete the binding information or log in again to activate;
lOffline in batches: Avoid kicking out all accounts at once and clean them in batches according to severity to reduce business impact.
These can be accessed byThe docking method of HR system or AD system is completed automatically.
Whether an enterprise's collaboration platform is easy to use or not depends not only on whether it has many functions and beautiful interface, but whether it"Clean, streamlined, and secure."
and filter outInvalid Microsoft Teams accounts are the starting point to ensure this.
Instead of waiting until something goes wrong, spend the time nowDo a comprehensive test in 10 minutes——
Log in to the Digital Planet platform, upload the account list, filter out invalid accounts with one click, and prevent collaboration risks from the source.
Digital Planet: Global account compliance detection and screening expert. Sign up now and get your free trial credit immediately.
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