From number generation to screen number detection: How to build a more labor-saving data processing process

Many teams will go through a stage when acquiring overseas customers: more and more data, but less and less efficient. Numbers are generated in batches, and customers are continuously imported, but the proportion of real conversions never increases, and customer service and sales are getting busier and busier.

The problem usually isn't"The amount of data is not enough" and "the data processing process is not set up properly". If there are no specifications from the beginning of number generation, errors will be superimposed in every subsequent step, which will eventually become a waste of manpower.

This article breaks down the entire process from generation to screening. The focus is not on complexity, but on the correct sequence and streamlined actions.

Why can’t the number be directly imported into the system after it is generated?

The first step for many teams is to generate numbers or collect contact information, and then import it directlyThe CRM or marketing system starts to reach out. But there will be a lot of problematic data mixed in:

l The format is not uniform and the country code is confusing.

l The same batch of data appears repeatedly

l Some numbers do not exist at all or are not activated

l Mixing in abnormal number segments or high-risk accounts

If these problems are not dealt with, the consequences will be direct:

Customer service calls or sends invalid numbers every day, sales follow up with a group of users who won’t respond, and the system is full of“Looks like a lot but is useless” data.

The real way to save manpower is to deal with problems in advance.

The first step: the number generation phase requires control rules

Number generation is not a simple splicing of numbers, and the rules vary widely in different countries.

Several basic points need to be clarified:

l Is the country code uniform (for example+81, +84, etc.)

l Does the number length comply with local standards?

l Whether it is limited to the valid number range

l Whether to distinguish different operator number segments

If this layer is not done well, subsequent screen number detection will waste a lot of resources on invalid data.

Simple understanding: if you do something right in the generation stage, you will need to do a lot less later.

Step 2: Do basic cleaning first to avoid duplication of work later.

Before entering the screening number, a round of basic cleaning can be done to significantly reduce subsequent testing costs.

It is recommended to complete at least the following actions:

l Deduplication: the same number is only retained once

l Unified format: all converted to international standard format

l Delete obvious abnormal data: wrong length, abnormal characters, etc.

l Store by country or project

The goal of this layer of processing is not to filter"Good users", but eliminate "obviously wrong data" first.

Step 3: Screen number detection must be placed before importing

This is the most critical step in the entire process and the one that many teams tend to overlook.

The core function of screen number detection is not"Look at the data", but "reduce waste in all subsequent links". At this stage, the main tasks are:

l Determine whether the number is real

l Check whether the corresponding platform has been opened

l Filter empty numbers and unavailable numbers

l Identify abnormal or risky accounts

If this step is placed after importing the system, then all invalid data will have entered the link, and the customer service, sales, and marketing systems will be slowed down.

A more reasonable way is to put the"Unusable data" is filtered out.

In actual operation, after number generation and basic cleaning, you can use Digital Planet to do a round of screening to remove unusable, abnormal, and low-value numbers in advance, and then import the valid data into the system. Digital Planet supports free trial screening test.

Step 4: Preliminary stratification by platform and activity

After completing the filtering, the remaining data is already“Available data” but further stratification is needed to achieve greater efficiency.

You can start from two dimensions:

platform dimension

l WhatsApp, Telegram, Line and Zalo are handled separately

l Different platforms correspond to different contact methods

activity dimension

l High activity: priority access

l Medium active: Interval reach

l Low activity: reduce frequency or suspend

This can avoid a problem: treating all users in the same way, resulting in a waste of resources.

Step 5: Make a structural arrangement before importing the system

before actually importingBefore using the CRM or marketing system, it is recommended to organize the structure again to make subsequent operations smoother.

include:

l Tag the data (country, platform, activity)

l Sort by priority

l Split into different batches to import

l Mark the source channel to facilitate subsequent review

The purpose of this step is to make the data"Can be used directly" instead of manually sorting it out after importing.

How to make the entire process fixedSOP

If the process is rethought for every batch of data, manpower consumption will be very high. A better way is to fix the whole process.

A more practical standard process could be:

Number generation → Basic cleaning → Screen number detection → Hierarchical processing → Data sorting → Import into the system

Each step has a clear goal:

l Generation: Make sure the basics are correct

l Cleaning: remove obvious errors

l Detection: filtering unavailable data

l Layering: improve usage efficiency

l Organizing: making it easier to use the system

When the process is fixed, the team only needs to execute it and does not need to re-judge every time.

The key to truly saving manpower: reducing"Invalid action"

Many teams think that saving manpower is"Reduce people", but more importantly, reduce ineffective actions.

If half of a batch of data are invalid numbers, then half of the work in the next batch will be wasted. Whether it is customer service communication, sales follow-up, or system access, it will be slowed down.

When the data has been filtered before entering the system, every subsequent step will be easier:

l Customer service contact success rate is higher

l Sales communication is more focused

l Conversion path is smoother

From number generation to screen number detection, this process essentially has only one meaning: to make every piece of data worth processing.

digital planet is a world-leading number screening platform that combines Global mobile phone number segment selection, number generation, deduplication, comparison and other functions . It supports customers worldwideBatch numbers for 236 countriesScreening and testing services , currently supports40+ social and apps like:

whatsapp/line, twitter, facebook, Instagram, LinkedIn, Viber, zalo, binance, signal, skype, DISCORD, Amazon, Microsoft, Truemoney, Snapchat, kakao, Wish, GoogleVoice, Botim, MoMo, TikTok, GCash, Fantuan, Airbnb, Cash, VKontakte, Band, Mint, Paytm, VNPay, Moj, DHL, Okx, MasterCard, ICICBank, Byb Wait.

The platform has several features including Open filtering, active filtering, interactive filtering, gender filtering, avatar filtering, age filtering, online filtering, precise filtering, duration filtering, power-on filtering, empty number filtering, mobile phone device filtering wait.

Platform provides Self-screening mode, generation screening mode, fine screening mode and customized mode , to meet the needs of different users.

Its advantage lies in integrating major social networking and applications around the world, providing one-stop, real-time and efficient number screening services to help you achieve global digital development.

You can find it on the official channelt.me/xingqiupro Get more information and verify the identity of business personnel through the official website. official businesstelegram:@xq966

(Kind tips:existWhen searching for Telegram’s official customer service number, be sure to look for the usernamexq966), you can also verify it through the official website personnel: https://www.xingqiu.pro/check.html , confirm whether the business contact you is a planet official